How do I make a batch payment?
There are several options for sending a batch payment, depending on your requirements and the platform you are using.
There are several options for sending a batch payment, depending on your requirements and the Centtrip platform you are using.
Which Centtrip platform are you using?
Do you need to convert currency to make your payment
Make a FX Batch Payment
Make hundreds of multi-currency payments in one go with Centtrip’s FX Batch Payments.
Simply upload a single spreadsheet with all payment details and currencies, and Centtrip will handle the rest - calculating FX conversions and processing everything together.
Choose to send payments instantly or schedule them for a later date.
Step 1
Sign into your account and click on ‘Buy Currency’. Then, ‘CREATE BATCH’ and ‘UPLOAD’. Can‘t access this?.png)
Step 2
Download either the ‘EXCEL’ or ‘CSV TEMPLATE’ and enter your FX payments, ensuring you follow the validation requirements. Then, upload your completed file and click ‘NEXT’.%20(3).png)
Step 3
Review your payment summary. Here you can enter a name for your batch, refresh the live rate(s) or remove payments from the batch.%20(3).png)
Step 4
Choose whether you would like to send your payment immediately or schedule for a later date, then click ‘SUBMIT’ or ‘SUBMIT FOR APPROVAL’ (depending on your permissions).%20(3).png)
Step 5
Follow the steps to verify using an email or SMS generated code. Then ‘CONFIRM’.%20(1).png)
Step 6
That's it! If you require approval for payments, your Administrator(s) will be notified and it will be processed once approved. Otherwise, it will be processed instantly (as scheduled).%20(1).png)
Are the beneficiaries already set up as recipients within your account?
Send a Batch Payment To Existing Recipients
Make multiple payments in one click using our batch payments facility. Whether you are paying salaries, royalties, bills or invoices, batch functionality allows you to upload a spreadsheet to execute multiple payments in one or more currencies, in a few seconds.
- Visit the ‘Payments’ section of your Centtrip account, click ‘CREATE BATCH’ and then select ‘UPLOAD’.
- Select 'Create payments for existing recipients'.
- Download our batch payments template by clicking ‘EXCEL TEMPLATE’ or ‘CSV TEMPLATE’.
- Enter details of each payment into the template, listing one payment per row. Help on how to do this is available below.
- Once complete, save the updated file and upload it by clicking 'PICK A FILE...' from your Centtrip account. (If you have been signed out of your account due to inactivity, simpy follow step 1 above to access the relevant page.)
- Once uploaded, you will be notified of any errors so that you can amend and re-upload your batch payment spreadsheet.
How to complete your batch payment template
- Nickname – this must match the nickname that was created for your beneficiary in your Centtrip 'Recipients' list.
- Currency – the three-letter code of the currency you would like to send, such as GBP, USD, EUR.
- Amount – the numerical amount of the currency you would like to send to the beneficiary.
- Reason – add a reason for each payment, for example ‘Payment of Invoice’, ‘Friends or Family’, ‘Salary’.
- Reference – enter a reference that will help the beneficiary understand the purpose of the payment, such an invoice number or company name.
- Card – (optional) if you would like to make the payment using funds held on an associated Centtrip card, please enter the cardholder ID (a number starting with 20000) of the relevant card. Otherwise, leave this field blank.
Make a One-Time Batch Payment
Upload a single spreadsheet and make a one-time payment to multiple recipients, in one or more currencies, effortlessly. The beneficiaries are not saved in your account, so your Recipients List will remain clear of any beneficiaries you only intend to make a single payment to.
Watch 2-minute video -
Follow these steps -
Step 1
Select Send Payments from the navigation bar and then CREATE BATCH
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Step 2
Click the UPLOAD button.
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Step 3
Tick the box labeled “Create payments for one-time recipients”%20(1).png)
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Step 5
Follow the on-screen instructions to verify using either an app or email generated code.png)
Step 6
Upload your saved batch payment file and click NEXT
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Step 7
Review your batch summary on - screen. If needed, you can remove payments from the batch by selecting them and clicking REMOVE SELECTED..png)
Step 8
By default, the batch name will be the date & time created - you can rename your batch for easier reconciliation.%20(2).png)
Step 9
Use the dropdown to select whether you would like to send your payments now, or schedule them for a later date.
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Step 10
Once complete, you can save your batch to edit later, or submit it now. If your payments require approval, your administrator(s) will be notified - you will receive an email confirmation once processed. %20(2).png)
Do you need to convert currency for your payment?
FX Batch Payment
Use our FX Batch Payment feature to conveniently convert currency and process your payments all in one step.
A batch payment with FX lets you send one or more payments in a currency you don’t currently hold in your Centtrip account. We’ll automatically convert the funds at the point of payment, so your recipients receive the correct currency — all processed together in a single, simple transaction.
How To Make Batch Payments with FX
- Sign into your account, visit the PAYMENTS tab and switch to Create batch payment
- Enter a batch name, choose an account, and when to send your payment - then press Next
- Select Payments with fx
- Download the template and complete as follows, one row per payment:
| Field | Description | Validation |
|---|---|---|
| Nickname | Nickname of recipient | Required |
| Sell | Sell currency | Required. This is the three character currency code e.g. USD, EUR, GBP etc. |
| Buy | Buy currency | Required. This is the three character currency code e.g. USD, EUR, GBP etc. |
| Amount | Payment amount | Sell amount must be 10 or more. Amount format: positive, only digits, with two decimals after comma. Amount in JPY or HUF can not have decimals |
| Direction | Conversion direction | Required. Value must be “sell” or “buy”. Choose Sell to fix what you’re spending; Buy will fix what the payee receives. |
| Reference | Payment reference | Required. Maximum 70 characters. First character can not be colon (:) or hyphen (-). Allowed characters: a-z, A-Z, 10-9, space, / - ? : ( ) . , ' + |
| Reason | Payment reason | Required. Maximum 30 characters. |
- Once complete, reupload your template and click Next
- Review the payment summary, and click Next to proceed
- Follow the steps on-screen to verify your payment and submit
What does “direction” mean?
“Direction” simply tells us which amount you want to fix in the exchange.
- If you select Sell, you’re choosing how much of your account currency you want to convert. The final payment amount in the other currency will vary depending on the exchange rate.
- If you select Buy, you’re choosing the exact amount you want the recipient to receive. We’ll automatically calculate how much of your account currency needs to be converted to send that amount.
Can I make an individual payment with FX?
Yes! The process is exactly the same. Whether you’re making a single payment or sending to multiple recipients, simply enter as many (or as few!) payments into the template as you need — we’ll take care of the FX conversion automatically.
Make a Standard Batch Payment
Before you begin
Make sure all payees have already been set up in your account as recipients.
How to add recipients.
- Visit PAYMENTS from the left-hand menu and open the Create Batch Payment tab.
- Complete the first page of the form as follows, and click Next:
- Enter a batch name (anything that helps you identify it)
- Choose the account the payment will be sent from
- Select whether to send immediately or schedule for a later date
- Download the batch payment template and fill it out as follows:
| Field | Explanation | Field Requirements |
|---|---|---|
| Nickname | The nickname for the recipient | This must match the nickname that was created for your beneficiary in your Centtrip 'Recipients' list. |
| Currency | The three-character currency code for the transaction | You can select this from the dropdown list provided in the template. Note - this must match the currency the recipient has been set up with. |
| Amount | The value of the payment | The numerical amount of the currency you would like to send to the beneficiary. |
| Reference | A short reference for the payment | Enter a reference that will help the beneficiary understand the purpose of the payment, such as an invoice number or company name. |
| Reason | The reason for the payment | You can select this reason from the dropdown list provided in the template. |
- Re-upload the completed spreadsheet and press Next.
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- Review the payment summary, and continue to the Multi-factor authentication.
- Choose your preferred verification method (SMS, WhatsApp, or email) and enter the security code to confirm the payment.
If your payments require approval, the relevant admins will be notified. Once approved, the payment will be processed. Otherwise, it will be sent on the date you specified.